Exact Globe

Product Updates 410, 409, 408, and 407: eFactura version 3.2.1 supported (Spanish legislation)

The current eFactura XML file format has been upgraded to the latest version 3.2.1 as required by the tax authorities in Spain for sending electronic invoices from January 1, 2015 onwards. This version applies to all types of electronic invoicing for normal, correction, direct, and direct correction invoices created via the following menu paths:

• Invoice ➔ Entries ➔ Invoices
• Invoice ➔ Entries ➔ Direct invoices
• Invoice ➔ Entries ➔ Print ➔ Process
• Invoice ➔ Reports ➔ Invoice history
• Invoice ➔ Entries ➔ Authorise
• Invoice ➔ To be processed ➔ To be invoiced

For more information on corrective invoices, see Product Updates 409, 408, and 407: eFactura XML file format enhanced for corrective invoices (Spanish legislation).

In line with the new tax regulation which requires all suppliers of public sectors or administrations to use electronic invoices when billing to these institutions, several new fields have been integrated to the debtor maintenance screen to record the information about these billable administrations. This information is optional and if the information exists, it will be contained in the <AdministrativeCentres> tag of the XML file.

In Exact Globe, the data is collected using free fields. Since one public administration may govern several administrative centers, you can configure up to 6 free fields for this purpose. These fields refer to the administrative center codes and descriptions corresponding to the issuance of a sales invoice, as shown in the following example:

You can use free fields with IDs 42 to 47 in the Activity types maintenance screen to define the center codes and descriptions at System ? General ? CRM ? Activity types.

Once you proceed with the free field selection, you will be able customize the label and values (or options) for each field in the next screen, as shown in the following example:

You can define up to 6 fields, with 3 for the center codes and 3 for descriptions. For more information on the field properties in activity types, see Modifying field properties in activity types.

Once all the center codes and descriptions have been defined, you can start billing and linking the activities to the corresponding sales invoice by specifying the activity ID for the activities at Sales invoice: Free field 3 in the Analytical values screen, as shown in the following: